7 To-Do List Myths DEBUNKED: The SECRETS to Making To-Do Lists Work

In this blog post, we'll tackle seven common arguments against using to-do lists and offer solutions to overcome these challenges. We'll debunk each myth, while I'd specifically like to hear your thoughts on the last one.

Myth #1: To-do lists are unhelpful because they contain large, vague tasks.

Problem: When your to-do list is filled with overwhelming, unclear tasks, knowing where to start and feeling motivated can be difficult.

Solution: Break down large tasks into smaller, actionable steps. Instead of simply writing "write a book" on your list, create a series of smaller tasks like "research topic," "outline chapters," and "write first draft of chapter 1." This makes the task feel less daunting and easier to manage.

Myth #2: To-do lists become overwhelming when they contain too many items.

Problem: A long and cluttered to-do list can be paralysing, leading to procrastination and feelings of overwhelm.

Solution: While a long list can be overwhelming, there are ways to manage it. Prioritise tasks based on importance and urgency. Use tools like the Eisenhower Matrix to categorise tasks and eliminate unimportant or non-urgent ones. Remember, it's better to have a manageable list you can actually complete than an overwhelming one that leads to procrastination. More in this video. 

Myth #3: To-do lists are rigid and inflexible.

Problem: Some people worry that to-do lists become too rigid and don't allow for adjustments throughout the day.

Solution: While to-do lists provide structure, they don't have to be set in stone. Be adaptable and adjust your list as needed throughout the day. Unexpected events or changes in priorities may require you to modify your tasks.

Myth #4: Uncompleted to-do lists lead to feelings of unaccomplishment.

Problem: Seeing a long list of unchecked tasks at the end of the day can lead to feelings of failure and discouragement.

Solution: This often stems from unrealistic expectations. We tend to underestimate the time required for tasks. Be honest about how much you can achieve in a day. Start by creating a shorter list and gradually add more tasks as you gain confidence in your ability to complete them. This video explains. 

Myth #5: To-do lists don't reflect the importance and urgency of tasks.

Problem: When all tasks are treated equally on a to-do list, it can be easy to neglect crucial or time-sensitive ones.

Solution: Prioritise tasks based on their significance and time sensitivity. Utilise frameworks like the Eisenhower Matrix, the MOSCOW Method, or the 80/20 principle to categorise tasks effectively. This ensures you focus on the most critical and pressing items first. 

Myth #6: To-do lists encourage completing easy tasks first for a quick dopamine rush.

Problem: We all fall victim to this at times. Instead of tackling the most important tasks, we gravitate towards easy ones to experience a quick sense of accomplishment.

Solution: Avoid prioritising easy tasks for instant gratification. Instead, tackle the most challenging or dreaded task first. This approach, popularised in Brian Tracy's book "Eat That Frog," allows you to conquer the most difficult task and experience a greater sense of accomplishment. More on this technique in this video.

Myth #7: To-do lists hinder intrinsic motivation.

Problem: The impact of to-do lists on intrinsic motivation remains an open question, which I’m unable to understand or explain. For me, the structure and organisation to-do lists provide is beneficial, and in this way they help to structure my behaviour and actions emanating from my intrinsic motivation to, as I often refer to it, “change the world”. Some may argue they can feel restrictive or demotivating. We are all built differently.

Solution: Help me find a solution to this one. Share your thoughts and experiences in the comments below or by commenting on the video. Do to-do lists hinder your intrinsic motivation? What are your strategies for maintaining motivation alongside using to-do lists?

This blog post aimed to debunk common myths surrounding to-do lists and provide solutions to overcome associated challenges. Remember, when used effectively, to-do lists can be powerful tools for boosting productivity and achieving goals.

If you prefer to watch the video, check it out below:

Cover image by Suzy Hazelwood